|
|
 |
|
>> Eldwick Riding Club Rules
|
|
1) |
TITLE
The Club shall be known as the Eldwick Riding Club.
|
|
2) |
OBJECTS
The objects of the Club shall be:
|
2.1 |
To
encourage riding as a sport and recreation and to improve and
maintain thestandard of riding and horsemanship. |
|
2.2 |
To
organise competitive, instructional, recreational and social
events and otheractivities to further the objects. |
|
2.3 |
To
foster and maintain the Club as a friendly and welcoming club and
to promote good fellowshipamong riders and those who show
in-hand. |
|
2.4 |
To
affiliate to recognised organisations concerned with the care,
health, welfare, breeding and use of horses and ponies as
determined from time to time by the AGM or the Club Committee and
to maintain good relationships with other riding clubs. |
|
2.5 |
To
investigate the subject of bridle tracks and rights of way with a
view to opposing those that have been closed and having
maintained, more clearly defined and improved, those that are in
existence.
|
| |
|
| |
top |
| |
|
|
|
3) |
MEMBERSHIP
|
3.1 |
Membership shall be open to anyone 3 years and over who wishes to
take part in any competitive, instructional, recreational, social
events and other activities organised by the Club or use Club
facilities and to anyone the Committee believes shall make a
useful contribution to the running of the club. |
|
3.2 |
A Senior
Member is one who has attained the age of sixteen on 1 January in
the current year. A Junior Member is one who is at least 3 years
of age and below the age of 16 on 1 January of the current year.
(Note: organisations to which we affiliate may have different
definitions of Senior and Junior). Very young members must be
able properly to support themselves in the saddle and shall only
compete in classes suited to their age and ability. |
|
3.3 |
Junior
Members shall have the same rights as Senior Members except that
they may not be Officers of the Club. A parent, foster parent or
legal guardian of a Junior Member may attend meetings of the Club
along with a Junior Member, and may vote on behalf of and instead
of, such a Junior Member. A Junior Member shall be entitled to
stand for election to one of the Additional Committee Member
places reserved for riding/in-hand showing members. A parent,
foster parent or legal guardian of a Junior Member shall be
entitled to stand for election to an Officer post. |
|
3.4 |
Membership shall be from 1 January to 31 December in any year and
membership fees shall be due on 1 January each year at a rate set
from time to time by the AGM. Officers of the Club, but not
Additional or Co-opted Committee Members, shall be given free
Honorary membership for the year in which they hold such
office. Anyone joining the Club after the date of the last show
or ridden event of the year shall be deemed to have paid their
membership for the following year. |
|
3.5 |
The Club
or its Committee may expel from membership, and subsequently
refuse to accept back into membership, any member that it
considers has seriously breached the rules of the Club,
including the health & safety rules, or who has been guilty of
conduct derogatory to the character or prejudicial to the
interests of the club or who has been guilty of serious
dishonesty, provided that the Committee set up a fair procedure
in each case to allow any Member accused of such behaviour to
give an explanation and answer any allegations. |
| |
|
| |
top |
| |
|
|
|
4) |
OFFICERS
OF THE CLUB AND THE CLUB COMMITTEE
|
4.1 |
There shall be elected at the Annual General Meeting five
Principal Officers of the Club as follows: Club Organiser;
Treasurer; Membership Officer; Communications Officer; Field and
Equipment Manager. All Principal Officer posts shall be open to
job-share. Duties of the Principal Officers, who shall be Members
of the Club Committee, are as described below. Principal Officers
shall be authorised to sign cheques on behalf of the Club.
Principal Officers may meet between meetings to deal with urgent
issues, matters referred to them by the Club Committee or to
prepare for meetings of the Club and the Club Committee. |
|
4.2 |
The
following five Additional Officers shall also be elected at the
Annual General Meeting: Entries and Points Scheme Secretary;
Judges & Judges’ Steward Organiser; Jumping Advisor; Qualifiers
Coordinator; Trophies and Rosettes Organiser. All Additional
Officer posts shall be open to job-share. Duties of the
Additional Officers, who shall be members of the Club Committee,
are as described below. |
|
4.3 |
Three
Additional Committee Members, who must be competing riding or
in-hand showing members of the Club and who may be Junior
Members, shall be elected at the AGM. Duties of the Additional
Committee Members are as described below. |
|
4.4 |
The Club Committee may, at its own discretion, co-opt additional
Members to the Committee who, it believes, will make a valuable
contribution to their work. |
|
4.5 |
The Club
Committee shall meet once every month except that it need not
meet in August if it so desires, on a date, time and at a venue
decided by the Committee. |
|
4.5 |
The Club
Committee shall at each of its meetings appoint one of its number
who shall not be the Club Organiser to chair the meeting and
another to take minutes and later type them. Prior to the Annual
General Meeting and any special general Meeting of the Club it
shall appoint one of its number who shall not be the Club
Organiser to chair such meeting and another to take minutes and
later type them. |
|
4.7 |
Each
Officer and member of the Club Committee shall receive a
complementary ticket to the annual presentation and social
evening in the year in which they serve as a small token of the
gratitude of the Club. |
| |
|
| |
top |
| |
|
|
|
5) |
DUTIES
OF OFFICERS, CLUB COMMITTEE MEMBERS AND MEMBERS
|
5.1 |
The Club Organiser shall be the principal point of contact for
all matters relating to the Club except as determined otherwise.
S/he shall coordinate the activities of the Club and its
Officers, Club Committee Members, Members and supporters and
dele-gate necessary tasks to ensure the efficient and effective
running of the Club, its shows, events and activities. S/he shall
be responsible for ensuring that all shows, events and activities
are properly organised and managed. S/he shall be responsible for
forging links and good relations with other local clubs and
equestrian organisations and for securing sponsorships where
possible. S/he shall organise and issue agendas for, and minutes
of meetings. S/he shall ensure that decisions of the Club, the
Club Committee and meetings of the Principal Officers are
implemented. |
|
5.2 |
The
Treasurer shall be responsible for properly maintaining the
accounts and balances of the Club and its funds in agreed bank
accounts and held in cash. S/he shall produce an annual budget
and monitor income and expenditure against that budget. S/he
shall make written reports of income and expenditure and balances
to each meeting of the Club and Club Committee produce a detailed
annual financial statement at year end and shall make
recommendations in respect of all financial matters. S/he shall
also be responsible for all leasing, letting and hire matters
including the operation of the field hire scheme. |
|
5.3 |
The
Membership Officer shall administer the membership of the Club
and be responsible for maintaining an accurate list of paid-up
members and their horses and ponies, visiting competitors and
friends of the club and for producing membership cards (if
issued), competitor numbers and address labels for newsletter and
other mailings. S/he shall seek to identify opportunities to
maintain, increase and develop membership. In conjunction with
the Communications Officer, s/he will produce the annual schedule
and Club handbook. |
|
5.4 |
The Communication Officer shall be responsible for editing,
producing and printing the Club newsletter at least four times
during the season in an agreed format that takes into account the
experience and ability of the occupant of the post. S/he shall,
if required by the Club Committee, ensure that the Club Committee
sees and approves a draft of the newsletter before it is printed
and issued. S/he shall be responsible for the production of all
literature and advertisements for issue to members, newspapers
and magazines and other outlets as necessary. In conjunction with
the Club Organiser, s/he shall be the Club spokesperson to the
press and other media. |
|
5.5 |
The
Field & Equipment Manager shall be responsible for ensuring that
the Club fields are maintained in good and safe order and that
walls, fences, gates, temporary buildings and toilet are
maintained, repaired and replaced as necessary. S/he shall ensure
that jumping and other equipment is maintained, repainted,
repaired and replaced as necessary. S/he shall ensure that grass
is cut before events and that obstacles that could cause injury
are removed from horse and spectator areas. S/he shall ensure
that equipment is safely stored for the winter and ready for the
start of the following season. |
|
5.6 |
The Entries and Points Scheme Secretary shall be responsible for
administering the entries to each points show and other
competition. S/he shall be responsible for ensuring that there
are sufficient people allocated to entries duties at each show
and other competition and coordinate runner duties. S/he shall
monitor the number of entrants to each class over the year and
make recommendations to the Committee on any changes that s/he
thinks should be made to the schedule. S/he shall administer the
points scheme. S/he shall be responsible for maintaining the
first-aid kit and accident book. |
|
5.7 |
The
Judges and Judges’ Steward Organiser shall be responsible for
securing judges and their stewards for points shows and other
competitions and shall maintain contact and good relations with
past, present and prospective judges. |
|
5.8 |
The
Jumping Advisor shall design and, where possible, build
show-jumping and working hunter courses for points shows and
other competitions. S/he shall advise the Committee on all
matters concerned with jumping, including training. |
|
5.9 |
The Qualifiers Coordinator actively shall seek qualifier
opportunities, if possible in advance of the production of the
annual Club handbook. S/he shall be responsible for recommending
to the Committee the manner in which those who will represent the
Club are selected. S/he shall be responsible for all the
administration, documentation, notification to those who have
qualified and the collection of entry fees, and notification to
the organisations arranging events for which members have
qualified within the deadlines involved and for liaising with
such organisations. |
|
5.10 |
The
Awards and Points Organiser shall ensure that trophies, rosettes
and other prizes are obtained for the season and that they are
available for presentation when needed. S/he shall maintain the
Trophies Book and ensure all trophies are returned when due. S/he
shall maintain the points scheme. |
|
5.11 |
Additional Committee Members and Co-opted Committee Members shall
play a full part in the management of the Club and will be
expected to assist at shows when they are not competing, and
helping with the setting up of the Club field and the maintenance
of the Club fields and equipment. |
|
5.12 |
The Club
Committee may vary the tasks of individual Officers to take
account of their individual circumstances. All Officers and
Committee Members will be expected to attend Club Committee
meetings and operate flexibly, and help each other, in order that
the Club operates efficiently, effectively and smoothly. They
shall seek to act in a way that enables the Club to live up to
its reputation as welcoming, friendly and helpful. Officers and
Committee Members who find they cannot manage the task allocated
to them should advise the Club Organiser as soon as possible so
that a solution can be found. |
|
5.13 |
The Club Committee shall have the power to fill Officer vacancies
or combine duties in the event of a vacancy arising or a post not
being filled at the Annual General Meeting. If the duties of a
post are not being carried out satisfactorily and no other
solution can be found, the Club Committee shall, as a last
resort, have the power to ask the person filling the post to
resign from office. |
|
5.14 |
Members
shall be expected to give up a little of their time to help set
up events and clear away afterwards, undertake steward duties,
and help with the maintenance of the Club fields and property at
the start of the season and at the end when everything is put
away.
|
| |
|
| |
top |
| |
|
|
|
6) |
THE
ANNUAL GENERAL MEETING AND OTHER GENERAL MEETINGS OF THE CLUB
|
6.1 |
The Annual General Meeting of the Club shall be held on the first
Monday of Decem ber of each year to transact the following
business:
|
6.1.1 |
To
receive reports from the Officers on the activities of the
Club over the year |
|
6.1.2 |
To
receive and agree the statement of accounts and balances |
|
6.1.3 |
To
make any changes to the rules and constitution of the Club |
|
6.1.4 |
To
elect the Officers and Committee Members for the ensuing year |
|
6.1.5 |
To
consider any matters placed on the agenda by the Club
Committee |
|
6.1.6 |
To
consider any matters placed on the agenda by Members that have
previously been notified to the Club Organiser. |
|
|
6.2 |
The
agenda for the Annual General Meeting shall be sent out at least
fourteen days before the meeting. |
|
6.3 |
A
Special General Meeting of the Club may be called by the Club
Committee, or by a request signed by not less than five Members
who shall not be members of the Club Committee specifying the
business to be discussed. The Club Organiser shall give Members
at least ten days’ notice of such a meeting and shall specify the
business to be discussed. |
|
6.4 |
Members wishing to place a proposal before an AGM or SGM but
submit the proposal to the Club Organiser in writing at least
seven days in advance of the meeting. |
| |
|
| |
top |
| |
|
|
|
7) |
INSURANCE
|
|
The Officers and Club Committee shall ensure that the Club
operates with adequate public liability insurance at all times. |
| |
|
| |
top |
| |
|
|
|
8) |
RULES
FOR THE CONDUCT OF COMPETITIONS AND OTHER EVENTS
|
8.1 |
The Club does not accept liability for accidents to riders,
handlers, owners, grooms, spectators or any other person or for
loss or damage to any animal, vehicles or property at any
competitive, instructional, recreational or social event
organised or supported by the Club. It shall be considered a
condition of entry that each entrant agrees to indemnify the Club
against any legal action arising therefrom. Nothing in the
foregoing shall affect statutory rights. |
|
8.2 |
The
Organisers reserve the right to alter, cancel, combine or split
events and classes as felt appropriate. |
|
8.3 |
The
Organisers reserve the right to refuse entry to events or classes
where it is felt a competitor is unsuitable in any way and to
expel from a ring or the fields any person, horse or pony
behaving in a manner likely to affect adversely the safety and
enjoyment of others. |
|
8.4 |
Entry fees must be paid in full before entering the ring. Only
those who have paid the full annual membership fee or who have
been made honorary members for the year or can show they are
current members of a BRC affiliated club shall be allowed to
compete at the reduced member entry fee. Late entries will only
be accepted at the discretion of the entries steward and the ring
judge. |
|
8.5 |
While
every effort will be made to give advance announcement of the
start of classes it shall be the responsibility of each
competitor to arrive at the ring for the start of a class.
Clashes of classes are inevitable and a competitor faced with a
clash should alert the ring stewards or judges to the problem at
an early and appropriate opportunity and, if possible and
practicable, judges will allow competitors to move between rings
provided that a class is not unduly disrupted. No refund of entry
fees can be made if a competitor misses a class for any reason. |
|
8.6 |
Cruelty to any animal shall not be tolerated. Excessive use of
the whip, cruel use of the spurs or excessive use of the bit to
admonish or punish an animal shall result in disqualification and
offenders may be asked to leave the show fields. |
|
8.7 |
The
decision of a judge is final. Any formal objection should be made
to the Club Organiser in writing together with a fee of £10 which
shall be refunded only if the objection is upheld. |
|
8.8 |
Abusive
or intimidating behaviour or language shall not be tolerated and
offenders may be asked to leave the Club fields. All competitors
and spectators shall obey legitimate requests made by an Officer,
steward or judge. |
|
8.9 |
Junior members must wear body protectors in all classes with
jumps and it is strongly recommended that all visiting junior
riders do this also. Juniors must wear hard hats to current BHS
approved safety specifications with chin straps which must be
fastened in ridden and inhand classes. Although it is compulsory
for all riders to wear a hard hat while mounted it is strongly
advised that all competitors also wear their hats while competing
inhand. Appropriate footwear must be worn. |
|
8.10 |
All
horses and ponies must have a current flu vaccination certificate
and, from the date of enactment of legislation, a passport.
Animals kept at an establishment where there is an outbreak of an
infectious or contagious disease (such as strangles or ringworm
etc) must not be brought to any event organised by the club.
Horses or ponies showing marked lameness or suffering obvious
discomfort shall not be allowed to compete. |
|
8.11 |
Competitors shall comply with the requirements for all classes
and must correctly declare ages, height, correct status such as
novice etc. |
|
8.12 |
All ages
are at 1 January in the current year. No animal under the age of
four years shall compete in any ridden class. No stallions shall
be allowed to compete. |
|
8.13 |
Entry fees and charges for competitions for which a member has
qualified or is attending as a representative of the Club must be
paid in full by the requested date and before the date of the
competition. |
| |
|
| |
top |
| |
|
|
|
9) |
HEALTH
AND SAFETY RULES
|
|
The Club Committee shall have the power to introduce and amend
health and safety rules for the conduct of competitive,
instructional, recreational and social events and other
activities. Such rules shall be made available to all members and
shall be displayed at all events held at the Club fields. |
| |
|
| |
top |
| |
|
|
|
10) |
CLUB
PROPERTY
|
10.1 |
All members, and particularly those taking part in the Field Hire
Scheme and others with access to keys and equipment, must not
borrow, lend or remove club property without the consent of the
Club Organiser or Club Committee; have keys copied, lend or give
club keys to anyone not authorised to have those keys; allow
anyone who is not a member, or anyone who is a member but has not
paid the field hire subscription, to use the fields or other
resources other than at scheduled events or shows. Abuse of Club
resources, equipment and facilities shall be viewed very
seriously. |
|
10.2 |
Trophies, keys and any other Club property must be returned
immediately upon the request of the Club Organiser, Treasurer or
Club Committee. |
| |
|
| |
top |
| |
|
|
|
11) |
INFRINGEMENT OF RULES
|
|
Any infringement of Club rules, including health and safety
rules, shall be referred to the Club Committee for determination
and appropriate action. |
| |
|
| |
top |
| |
|
|
|
12) |
DISSOLUTION OF THE CLUB
|
12.1 |
In the event that the Club is dissolved but either merged with
another riding club or its activities transferred to a successor
Club, all assets of the Club shall be transferred, after all
liabilities have been met to the merged or successor riding club. |
|
12.2 |
In the event that the Club is dissolved and not merged with
another riding club nor its activities transferred to a successor
riding club, all equipment shall be sold where possible and the
proceeds together with all other monetary assets of the Club
after all liabilities have been met, including the cost of
clearing the fields, shall be donated equally to the nearest
branch of the Riding for the Disabled Association (RDA) and to
the International League for the Protection of Horses. All
equipment that cannot be sold shall be offered without charge to
a local riding club or RDA branch. |
| |
|
| |
top |
| |
|
|
|
13) |
AMENDMENT OF RULES
|
|
These rules may be added to, repealed or amended by resolution to
any Annual
General Meeting or Special General Meeting of the Club provided
that no such resolution shall be deemed to have been carried
unless carried by a two-thirds majority of those present and
voting and provided that any such resolution and any proposed
additions and amendments have been circulated with the agenda.
Notwithstanding the above, the Club Committee shall, by a simple
majority, have power to introduce new and changed rules for the
conduct of competitions and other events at any time provided
that such changes are ratified by a subsequent Annual General
Meeting.
|
| |
|
| |
top |
| |
|
|
|
|
